This policy sets out how King’s Evangelical Divinity School collects, stores, uses, and shares your data. King’s collects student data via an online admission form for the purposes of processing applications and managing student files for the duration of your programme of study. This data is stored on a secure server and/or password-protected office computers.
When you apply for a place at King’s an application form is required and this is shared with the School’s Admission Panel comprising 3-4 senior members of UK-based faculty (contact details such as email addresses and phone numbers are not shared). Application Panel members delete copies of application after one month. Thereafter they are held only with the office of the College Principal and with the Director of Operations and only for the duration of your registration. Upon completion of your programme of study the original admission form is deleted and only your name, contact details and grades are retained for future reference requests.
Under the UK Data Protection Act 2018, certain categories of personal data are considered ‘sensitive’ (also called ‘special category’). King’s processes two types of special category data:
The application form requests details of an applicant’s religious beliefs. King's processes this data as part of “legitimate activities” to enable decision making relating to applications to study at the School. This processing relates only to applicants and there is no disclosure to a third party. (This data is processed according to the provisions in GDPR Article 9(2)(d) and the UK Data Protection Act 2018 Section 10).
In some cases, applicants may choose to disclose medical information (e.g. disabilities) if requesting special assistance or support from King’s. Such data is not required or requested by King’s but will necessarily be processed if a student chooses to make an application for support. For students on Chester courses, such data will necessarily be sent to the University of Chester but we will do so only with explicit consent from the student.
If you apply for special support or assistance on medical grounds during your studies, King’s will treat your data with confidence. The medical data is processed only by the Office of the College Principal and not shared with other parties, except The University of Chester where necessary.
Upon accepting an offer to study at King’s, the school adds your name and email address to the student email database through which news and notices integral to your studies are disseminated. Upon completion of your programme of study your details are deleted from that database.
King’s also operates an email newsletter database with news about the work and ministry of the school. This database only stores names and email addresses. New students are added to the newsletter database but can choose to opt out at any time.
King’s operates social media accounts, allowing students and others to follow school pages and accounts. We do not store details of social media followers, which is managed by the social media companies.
If you enrol on a university-validated programme through King’s, we will share your name, contact details and date of birth with the University of Chester for the purposes of university enrollment. You should refer to the university’s own privacy policy for details of how they store and use this data. Other than for enrollment on University of Chester courses, King’s does not share student data with third parties.
When you first enrol you will be invited to create an eCampus account to access courseware. This eCampus account is unique to you and is never shared with third parties. Your account records details of your name, city, email address and eCampus activity. Upon completion of your programme of study this account is deleted.
When taking payments by credit or debit card King’s uses the Worldpay merchant system. When Worldpay requests your details and takes your payment, none of your financial data is passed on to King’s. We receive and retain a copy of the payment receipt for our financial records. Please refer to the Worldpay Privacy Notice for information on how Worldpay processes your financial information.
All of the data management systems detailed above (admission forms, student files, student email databases, eCampus and payments) are unlinked and stored separately, so that a data breach of one system does not provide access to all the data stored for each student.
You may request a copy of the personal data that we hold concerning you. If you require this, please write to
If you believe that any data we hold about you is incorrect, please contact us as soon as possible, at the same address.
Data Controller: King’s Evangelical Divinity School, Kent Innovation Centre, Millennium Way, Broadstairs, Kent, CT10 2QQ (United Kingdom).
King’s Evangelical Divinity School may change this privacy notice at any time by updating this page. Upon doing so a date is provided indicating the most recent version.
This version: June 2018